FloorPilot
The operational command layer for events
Command CenterEvent WorkspaceCrew app

From scattered run sheets and group chats to one current operational picture.

FloorPilot connects preparation, crew briefing, live incident follow-up and reporting in one controlled workflow for organisers, venues, security teams, production partners and public stakeholders.

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Prepare. Control live. Prove afterwards.

Event Workspace
Preparation · one event
Readiness84%
Runbookv3 · current
Safety planv2 · current
Zones and routes8 zones
Tasks3 open · today
Current versionv4
North Quay Festival 2026 · Command CenterFictional example
Readiness
84%preparation
Incidents
1 open
Crew confirmed
42/48
Audit log
21:15 · Assigned to First Aid post 1 by Command
North QuayMain StageHarbour StageBackstage mainPublic Zone APublic Zone BPublic Zone CFood CourtBar ABar BFirst Aid AFirst Aid BCommand PostSecurity BaseCrew Check-inSouth EntranceNorth EntranceExit AExit BExit CAssemblyPointcrew routeemergency routeINC-014 · First-aid response
Zone map
Why operational teams switch

Less handover chaos

Run sheets, documents, crew, zones and reports stay linked to the same event.

Faster operational follow-up

Incidents and actions have a clear status, owner, location and timeline.

Reporting is created during the work

Key actions and changes are recorded as they happen, not reconstructed days later from scattered chats.

Recurring events

The next edition, not from scratch again

FloorPilot keeps track of what was recorded per edition. For the next edition your team sees what stayed the same, what changed and what needs another look. You reuse what still holds, instead of copying an old document and hoping it still fits.

Event Workspace · edition comparisonFictional example
  • Expected visitors
    Previous edition:12,000
    This edition:15,000
    Changed
  • Site and routes
    Previous edition:City park, north route
    This edition:City park, north route
    Unchanged
  • Emergency exit east
    Previous edition:Not present
    This edition:Added
    New
  • On-site contact
    Previous edition:Filled in
    This edition:Filled in, different number
    Changed
  • Sound level
    Previous edition:Not filled in
    This edition:Not filled in
    Not recorded

An item that wasn't recorded in the previous edition does not come back as "unchanged". Not knowing is not a confirmation.

Why FloorPilot

No longer five separate places for one event

Most organisations work with a run sheet in Word, agreements in a group chat, attachments over email, incidents in a separate list and a report written by hand afterwards. Each part works, but they know nothing about each other.

  • Common today:Run sheet in Word or PDF
    With FloorPilot:Living run sheet with established versions
    No doubt about which version is authoritative
  • Common today:Agreements in a group chat
    With FloorPilot:Role-based updates, with confirmation
    Everyone gets what applies to them, not everything
  • Common today:Attachments emailed to partners
    With FloorPilot:Controlled sharing per version
    Traceable what was shared externally, and when
  • Common today:Incidents in a separate list
    With FloorPilot:Incident, owner, action and timeline connected
    Follow-up visible during the event
  • Common today:Report written by hand afterwards
    With FloorPilot:Reporting emerges from the work itself
    Less reconstruction after the fact
  • Common today:Starting over every year
    With FloorPilot:Difference from the previous edition, plus improvement points
    Reuse earlier knowledge without copying blindly

FloorPilot does not replace your permit process and does not make decisions. It makes sure the information you decide on is correct in one place.

Runbook import

Start with what you already have

Your run sheet doesn't need to be rebuilt from scratch. Upload an existing Word or PDF file. FloorPilot helps structure the programme, roles, locations and operational parts. Your team reviews and confirms the final setup.

  1. 1Add your existing run sheet.
  2. 2FloorPilot recognises possible parts.
  3. 3Your team reviews and corrects them.
  4. 4The confirmed information is used for readiness and operations.
Trust

Built for situations where overview and accountability matter

FloorPilot is developed from hands-on operational experience with events, security, temporary teams and handover between different parties.

Role-based access

The platform supports access by organisation, event and role. Sensitive information uses additional restrictions.

Controlled sharing

The organiser decides what information is shared with external partners within the available sharing controls.

Auditable work

Selected key actions, status changes and confirmations are recorded in the activity history.

Human confirmation

AI can support the work, but should not make medical, security or governance decisions independently.

Product views on this website use fictional demo data. Access and visibility are technically validated per module and pilot.

Discuss your next event with FloorPilot.

Schedule a 20-minute introduction. We will review your current operation, event type and the validation pilot that fits.

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You will receive a response within one business day.

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