Record what happened, who acted and what was confirmed.
Everything reported, assigned, confirmed and changed during the operation automatically becomes the basis for this report. Afterwards you have evidence, not a debate.
From decision to evidence, without reconstructing afterwards
What is decided during an event stays connected to the reason, the person and the outcome. Not because someone wrote it down later, but because it was recorded while the work happened.
- 1
Decision
What was decided, why, and by which role. A reason is mandatory: a decision without one cannot be explained afterwards.
South entrance closed due to crowding near the bicycle parking.
- 2
Action
What was actually done, and by whom. An action without an owner stays undone.
Two stewards moved to the east side, audience rerouted.
- 3
Evidence
An observation, photo or confirmation from the person involved. What wasn't recorded says exactly that: "nothing was recorded about this", not "nothing to report".
Photo of the new setup, confirmed by the security lead.
- 4
Next edition
Improvement points carry over to next time as explicit items, instead of being buried in an evaluation document.
Move the bicycle parking or open a second entrance above 12,000 visitors.
FloorPilot does not assess anything and does not declare anything safe. It records what happened, so you can account for it yourself to the parties responsible.
The audit log is only ever added to.
| Time | Role | Action | Version | Status |
|---|---|---|---|---|
| 13:05 | Event manager | briefing version 4 published | v4 | CURRENT |
| 13:22 | Security Zone A | role confirmed via crew app | v4 | CONFIRMED |
| 21:14 | Crew · Security Zone A | incident reported: first aid, Zone A | INC-014 | NEW |
| 21:15 | Command | incident assigned to first-aid post 1 | INC-014 | IN PROGRESS |
| 21:24 | First-aid post 1 | status updated after response on site | INC-014 | RESOLVED |
| 21:31 | Security Zone B | route update read and confirmed | v5 | CONFIRMED |
| 21:40 | Command | incident closed with short evaluation | INC-014 | CLOSED |
| 23:58 | Event manager | report generated for client | R1 | SHARED |
You decide per recipient what's visible.
- Internal reportThe full operation, for your own team.
- Client viewWhat the client may see, without sensitive detail.
- Municipal summaryA traceable overview when it fits.
- ExportA complete package with source data and audit.