From scattered documents and group chats to one operational picture.
FloorPilot connects preparation, live control and reporting so operational teams don't have to keep transferring information between separate systems.
Who we are.
FloorPilot was built from hands-on experience in event organisation, security and operational coordination. The platform is refined with input from organisers, operational teams and municipalities.
Events are still too often run from loose documents and messages.
- Information is scattered across documents, email and messages.
- Different teams work from different versions.
- Crew doesn't always get the right information for their role.
- Live incidents and changes are hard to reconstruct afterwards.
- Reports take unnecessary manual work.
- Organisers lack one current operational picture.
One operational environment, not separate tools.
- Preparation, execution and reporting are connected.
- The same information flows from Event Workspace to Command Center and Crew.
- Every role sees only what it needs.
- Organisers decide what is shared with other parties.
- Actions and confirmations directly form the audit trail.
- Municipal collaboration can connect without replacing the official case system.
What this delivers in practice.
- Current information for every role
- Clear follow-up on incidents and actions
- A usable timeline and report afterwards
Why FloorPilot, per audience.
The same operational environment, with exactly the information relevant to each party.
For organisers
- One current overview.
- Fewer loose documents and WhatsApp.
- Decide yourself what is shared.
- Inform crew by role.
- Report faster.
- Stay in control of internal information.
For municipalities
- Shared documents and current versions.
- Missing information returned clearly.
- Feedback and additions within the same collaboration.
- A clear shared audit trail.
- No access to internal information that hasn't been shared.
For security organisations
- Briefing per role.
- Current zone and emergency information.
- Tasks and changes on the ground.
- Record incidents.
- Confirm instructions were received.
- Reporting to the organiser or client.
For venues and locations
- Multiple events from one overview.
- Reuse fixed venue information.
- Zones, access points and emergency information per event.
- Alignment between organiser, venue, security and production.
- Record changes and specifics centrally.
- Reporting per event or client.
For production partners
- Own briefing and planning.
- Backstage and service information.
- Role-based access.
- Receive changes directly.
- Tasks and confirmations.
- No automatic access to the full organiser dossier.
FloorPilot supports collaboration and information exchange around event operations. FloorPilot does not replace a municipal case, permit or decision-making system.
Official decision-making remains with the competent authority.
Clear about what FloorPilot is and isn't.
Clear boundaries make FloorPilot more trustworthy, not less: no promise the platform can't keep.
FloorPilot is not:
- a ticketing system
- a financial system
- a municipal permit portal
- a replacement for professional decision-making
- an autonomous safety or medical decision system
FloorPilot is:
- an operational command layer
- a shared work and information environment
- a way to connect preparation, execution and proof
The organiser decides what is shared.
The organiser decides what information is shared with municipalities, clients, venues and operational partners. Every party sees only what's relevant to that collaboration.