North Quay Festival 2026: a fictional festival example.
A worked, fictional scenario showing how FloorPilot works around one event. All data is invented and only meant to show how it works.
Indoor/outdoor harbourside festival.
Zones: Main Stage, Harbour Stage, Entrance, First Aid, Backstage and Tech. Teams: organization, security, bar, first aid, tech, runners and floor manager/command.
We do not show visitors inside without real ticket/scanner integration; here you see expected visitors and capacity.
Live overview
--:--:--- First-aid deployment · Main squareOPEN
- Fence moved · South entranceBUSY
- Sound check · Stage ADONE
- Missing child · info pointDONE
- Power outage · bar 2BUSY
- Security Lead · South gate
- First-aid post 1 · Main square
- Stage manager · Stage A
- Coordinator · Backstage
Ready before go-live.
Readiness is preparation, not a visitor count. It shows what is done and what is still open before the event starts.
Not everyone sees everything.
Crew joins via QR or PIN and only sees what fits their role. Floor manager/Command sees the full picture.
Sees bar tasks and its own zone, no security or medical detail.
Sees security tasks, incidents and escalations for its zone.
Sees medically relevant reports and contacts.
Sees technical tasks and the schedule.
Sees the full picture live, across roles and zones.
Watch live during the event.
- 20:14Incident reported: crowding at entrance
- 20:16Assigned to Security Lead
- 20:22Action: extra queue marshalling deployed
- 20:31Status: resolved · update to Command
Zone overview (loose zone blocks). A real floor plan is an uploaded map layer.
One incident, properly tracked.
- Assigned to
- Security Lead
- Action
- Extra marshalling + update
- Status
- resolved
Better than scattered WhatsApp messages: the report has an owner, a status and a timeline, and stays findable afterwards in the report and the audit log.
Afterwards: an accountable record.
Incident overview
1 incident, resolved within 17 min.
Timeline & handling
Full chronology with actions and owner.
Audit log
Append-only: who, when, which role, why.
Improvements
Staff the entrance earlier at peak arrival.
Internal version
Full picture for the team itself.
Client/stakeholder version
Curated, with only what is meant to be shared.
Sensitive detail (medical/security) is not shared broadly by default; the organizer decides what goes out.
From organizer to stakeholder.
Municipalities and public partners can participate as reviewers, pilot partners or contracting organisations, depending on procurement and the operating model. FloorPilot supports collaboration and information exchange around event operations. FloorPilot does not replace a municipal case, permit or decision-making system. Official decision-making remains with the competent authority.